Constitution

1. NAME
     The name of the Club shall be the Kidlington Forum Table Tennis Club ("the Club"). The address of the club shall be Exeter Close
      Pavilion, Crown Road, Kidlington, Oxford OX5 1AG.
2. AFFILIATION
     The Club shall be affiliated to the English Table Tennis Association, the Oxford and District Table Tennis Association and the
      Oxfordshire County Table Tennis Association.
3. OBJECTS
     The objects of the Club shall be to allow members to practice, play and promote the game of Table Tennis and to operate in accordance
      with the English Table Tennis Association's Equality Policy (see Appendix 1). The club shall be non-profit making with any surplus
       funds used in the development of the club.
4. MEMBERSHIP
4.1 The membership of the Club shall be open to the following:
        a) Full Member - Senior/Junior
        b) Associate Member - Senior/Junior.
        c) Affiliate Member - Junior
        d) Honorary Member
       Juniors are as defined by the ETTA.
4.2 The members of the Club are under no financial liability by reason of membership of the Club except for annual membership and match
      fees.
4.3 Each member of the Club shall have his or her name, address, e-mail and telephone number recorded by the Secretary for the purpose of
      the administration of the Club. This information shall be up-dated once a year.
4.4 New members of the club shall only be admitted on the approval of the Management Committee.
4.5 The Management Committee shall have the power to admit Honorary Members.
4.6 Full and Affiliate Members will be playing members and Associate Members will be non-playing members.
4.7 Full members may be required to assist in the playing venues of the club or with fund raising.
4.8 All members of the table tennis section of the “Forum Youth Centre” under the age of 18 on the first day of January in any given year
     shall be affiliate members. On the last day of December after attaining the age of 18 they shall become full members.
5. OFFICERS
     The honorary officers of the Club, who shall be full members, shall be: Chair, Secretary and Treasurer.
6. MANAGEMENT COMMITTEE
6.1 The Management Committee of the Club shall consist of its officers and not more than five other members.
6.2 If the post of any officer or member shall fall vacant, the Management Committee shall have the power to fill the vacancy until the next
      Annual General Meeting.
6.3 The Management Committee will arrange to meet at least once in each three month period and have the power to appoint sub-committees,
      which shall act on instruction from the Management Committee.
6.4 The Management Committee shall be the sole authority for interpretation of this constitution.
6.5 The Management Committee shall be the sole authority for the settlement of disputes relating to the affairs of the Club and the conduct of
      the members or of their guests.
6.6 The business of the club shall be directed by the Management Committee except for matters reserved under this Constitution for a
       General Meeting.
6.7 A quorum shall be 50% of the Management Committee.
7. CLUB MEETINGS
7.1 The Annual General Meeting to be held in June of each year. The date and time to be fixed by the Management Committee and notified to each member not later than 28 days in advance of the meeting.
7.2 A quorum shall be one quarter of the full members.
7.3 The purpose of the Annual General Meeting is:
     a) To receive from the Management Committee a report, audited balance sheet, and statement of accounts for the preceding financial year
          and an estimate of the receipts and expenditure for the current financial year.
     b) To elect the officers and other members of the Management Committee.
     c) To decide on any resolution that may be duly submitted to the meeting as hereinafter provided.
7.4 Any full member wishing to propose any resolution at the Annual General Meeting shall give notice in writing to the Secretary not less
      than 21 days before the date of the meeting.
7.5 Each full member shall be entitled to vote at the Annual General Meeting provided he/she has paid the annual membership and match fees
      for that season and decisions, other than changes to the Constitution, shall be resolved by a simple majority.
7.6 A Special General Meeting may be held at any time the Management Committee considers such necessary, and shall be held within 24
      days of the receipt by the Secretary of a request for such signed by 20% of the full members and stating the purpose for which the
       Special General Meeting is to be called. Notice of the date, time and venue shall be given to all members not later than 14 days
       beforehand.
7.7 The Constitution can be amended only by a resolution of a two-thirds majority of the full members voting at a General Meeting.
7.8 At all meetings of the Club the Chair shall take the chair and each full member present shall be entitled to one vote upon every motion and
       in the case of equality of votes the Chair shall have a second or casting vote.
7.9 In the absence of the Chair the meeting may elect a deputy to fill the post for the period of the meeting only.
8. FINANCE AND ACCOUNTS
8.1 The amount of match fees and annual subscriptions shall be determined at the Annual General Meeting each year. All other charges and
      fees shall be determined by the Management Committee.
8.2 Annual subscriptions shall become due on 1st September in each year.
8.2 The Treasurer shall collect the fees and subscriptions and maintain an account on behalf of the members at a bank or building society.
8.3 All cheques drawn against the Club's funds shall be signed by the Treasurer and, if the sum is in excess of £100, one other officer.
8.4 Any expenditure of Club funds must be authorised by the Management Committee.
9. DISSOLUTION
9.1 If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately
      convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
9.2 If at that Special General Meeting, the resolution is carried by at least two-thirds of the full members present at the meeting, the General
      Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and
      discharge all debts and liabilities of the Club.
9.3 After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the full members of the
       Club, but shall be given or transferred to some other voluntary organisation having objects similar to those of the Club.
10. INSURANCE
10.1 The Club shall take out a public liability policy of insurance .
10.2 All members shall comply with the terms of the policy, a copy of which shall be held by The Treasurer and shall be
       available for inspection at reasonable notice.

Adopted by Kidlington Forum Table Tennis Club at its AGM on 28th May 2009
               Signed    Paul Woodward (Club Chairman) Date 24-06-09               Signed   John Duncalfe (Club Secretary) Date 24-06-09